The Orbidder project set-up phase is designed to guide you through the process of selecting a template by breaking the selection down into a series of questions, each offering two possible options. As you answer these questions, Orbidder will narrow the list of appropriate templates until the most suitable template has been selected.

The list below summarizes the main features of the available templates.

Request for Information (RFI)

This format is for use in a structured market research and information gathering process for the purpose of obtaining information from potential suppliers regarding the types of goods and services available to meet the institution’s needs. This format is not intended to result directly in the procurement of goods or services, but rather to inform a future competitive process.

Request for Bids (RFB) / Invitation to Tender (ITT)

This format is for use in a formal open competitive process for the procurement of goods or construction where there is a need for irrevocable bids, typically supported by bid security, and price is the primary consideration. This format must include well-defined specifications, requirements and contract terms and conditions, as post-bid negotiations are typically not permitted.

Request for Proposals (RFP)
(sometimes referred to as the “Contract-A RFP”, or the “No-Negotiation RFP”)

This format is for use in a formal open competitive process where there is a need for irrevocable bids and factors other than price will be evaluated. This format must include well-defined specifications, requirements and contract terms and conditions, as post-bid negotiations are typically not permitted.

Consecutive Negotiation RFP
(sometimes referred to as the “Rank-and-Run NRFP” or simply an “NRFP”)

This format allows for a more flexible open competition procurement process where proposals will be ranked on price and non-price factors. The top ranked proponent is invited to negotiate the final contract. If those negotiations fail, the institution can proceed to negotiate with the next-ranked proponent.

Concurrent Negotiation RFP
(sometimes referred to as the “Best-and-Final-Offer (BAFO) NRFP” or the “Dialogue NRFP”)

This format allows for a more flexible open competition procurement process where proposals will be ranked on price and non-price factors. Multiple short-listed proponents will be invited to negotiate and then submit a best-and-final-offer for further evaluation and final ranking, contract negotiation and award.

Request for Quotation (RFQ) (Low Bid Version)

This format is for use in a simplified open competitive process for the procurement of standard goods and services on the basis of lowest price and standardized contract terms that will not require negotiation. This template differs from the RFB/ITT in that it does not create a binding process contract (ie. no “Contract A” is formed).

Request for Quotation (RFQ) (High Score Version)

This format is for use in a simplified open competitive process for the procurement of standard goods and services on the basis of straightforward high-score evaluation criteria and standardized contract terms that will not require negotiation. This template differs from the RFP in that it does not create a binding process contract (ie. no “Contract A” is formed).

Request for Supplier Qualifications (RFSQ) (Prequalification Version)

This format is used to prequalify suppliers in the first stage of a two-stage open competitive process. Bidders who meet the requirements of the RFSQ are eligible to participate in the second stage and are invited to participate in a subsequent procurement process.

Request for Supplier Qualifications (RFSQ) (Roster Framework Version)

This format is used to prequalify suppliers that will be invited to compete in multiple second-stage procurement processes for the same type of goods or services. Those suppliers that qualify in the first stage of the process will be invited to enter into master standing roster agreements that will govern any future work assignments awarded to them.